5 Steps to Improve Engagement in Meetings

5 Steps to Improve Engagement in Meetings featured image

Your employees are a critical piece to the success of your company. With that in mind, do you know how engaged they are in their daily work and in the mission of the company? If you struggle to get your employees to engage with their work and engage in meetings, then chances are that you are getting minimal value from their work. In today’s post, we’ll take a look at five steps you can take to help improve employee engagement in meetings.

At Grace Networks in Arkansas, we know that a big component to successful meetings is clear communication. When you work with teams who are remote, it’s vital to ensure that you have the best VoIP telephone system in place. Whether you need a brand new VoIP telephone system or you simply need to upgrade certain aspects, we can help. Contact us today to get started.

1. Define Expected Contributions

Take a minute to think about what expectations you take with you into any given meeting. Then think about whether you clearly communicated your expectations to your employees. The chances are that you had certain expectations, never communicated them, and were then frustrated when you didn’t get the engagement you wanted.

To achieve the results you want, try to visualize your next meeting in advance and picture everyone who will be a part of the meeting. Think about what each person will do or say in a best-case scenario, which will tell you what engagement you want and expect. When it’s time for the meeting, start by defining what you would like to see as far as verbal contributions, and other observable behavior.

2. Ask for Engagement

Sometimes, the easiest way to improve engagement is to simply ask for it. There are a variety of ways you can receive engagement, including:

  • Written feedback
    Verbal input
    A show of hands
    And more

Be specific about the type of engagement you want, and give everyone advance notice so they can prepare for the meeting. While some of your employees are extroverts and will likely easily adjust without any trouble, the individuals who are introverts are likely to adjust to the changes with less difficulty when you provide them with a little advance notice.

3. Create Space for Engagement

You need to create space for engagement by carving out time in the meeting for this specific purpose. An easy way to determine how much time you’ll need is to count the number of people in the meeting and multiply that by the number of minutes they’ll need to talk. Creating space for engagement ahead of time will give people the freedom they need to add their thoughts rather than feeling the pressure to hurry up and get back to the tasks they need to work on.

4. Acknowledge Contributions

When someone takes the time to think about what has been discussed and add their own insights and thoughts, it is important to thank them for their contribution. Taking the time to thank them will communicate that you find their contribution important. Some individuals are shy and some work environments are hostile. Contributing to a meeting requires courage and effort for some of your employees, so be sure to acknowledge anything they add.

5. Use What You Receive

Once your employees have contributed to the meeting, find ways to use the information and feedback you receive. It can be easy to run an engaging meeting where you build out your company’s strategic plan only to have it sit on a shelf and collect dust. Be sure to create a calendar of action items that will be followed once the meeting is done to ensure that the plan and information created during the meeting are not lost.

VoIP Telephone System

With so much of your business taking place in the digital world, it’s crucial to have a superior VoIP telephone system. From communicating with remote employees and sending files to managing virtual group meetings and more, we can help. Contact Grace Networks in Arkansas today to get started with the VoIP telephone system your business needs.